Meet our editors and proofreaders: Anthony

dr Anthony

Anthony, PhD in Urban Studies,
The University of Sheffield

Meet our editors and proofreaders: Anthony

As a part of “Meet our editors and proofreaders” series, we interview some of the native speakers who edit and proofread your texts. We started with Anthony, PhD in Urban Studies, from the University of Sheffield. He discusses his work and provides helpful advice about how to improve your academic writing.

Research interests

What are you researching?
My research has focused on the politics and management of urban infrastructures ? how cities manage their energy and water networks, how their telecommunications infrastructures are managed, and how transport operates. In an age of tight public finances, ageing infrastructures, growing climate concerns and debates over privatisation and nationalisation, how these infrastructures are managed is a vital public concern.

What inspires you about research?
The ability to learn something new and ?create? knowledge. Many academics have the stereotype of wanting to change the world (and that was what also inspired me to get into research), but the ability to delve deep into a subject and to fully understand the mechanics at work in a particular area is truly inspirational.

What is the major scientific challenge, in your field, for this decade?
Giving cities (and nations) the ability to fund and operate their existing infrastructures in a climate-friendly and cost-effective way in an age of dwindling natural resources and tight finances, while being able to provide fair and equitable access to all members of society.

Have you read a breakthrough paper recently?
Not really a recent paper (as it was published in 2001) but ?Splintering Urbanism: Networked Infrastructures, Technological Mobilities and the Urban Condition? was a book I?d recommend to anyone involved in infrastructure research.

What made it great?
Occasionally you find a book or a paper that manages to tackle all the complexities and interactions that are already swirling around in your mind, and simplify them to such an extent that you can just sit there and think, ?of course, that?s exactly what happens?.

Golden tips about writing papers

How do you get motivated to start writing a paper?
I always find it easier to start writing a new piece of work than to finish an existing piece. New papers are exciting and fun, and you have a world of possibilities as to where your argument will take you. The problem for me is how to get over the boredom and annoyance that follows that initial excitement, when writing begins to feel more like actual work. My advice is to just keep writing. It doesn?t matter what, just keep at it. Put the words on the page as you think of them and just see what comes out. Stephen King famously writes around 2,000 words every single day ? some are good, some are not so good. But keep practicing!

What is your golden piece of advice when writing a paper?
Signpost your argument. I can?t overstate how important this is for the reader. ?In this paper I will? I start by examining? before moving onto? This will allow?? A reader is unlikely to read your paper more than once (and even if someone does download your paper, it is likely they will skim through to the most important parts ? academics are busy people!). Being able to see where your argument is going and being able to pre-empt what comes next gives the reader some impetus to keep reading.

What is the most common mistake you notice when you edit/proof papers?
Ignoring the question ?so what?? Why should I read your paper? What is the end goal? You might have invented the most efficient solar panel that has ever existed, but if you do not explicitly state this in the introduction and conclusion, then I will be reading nothing more than equations and difficult technical language that I may not understand, and your paper will be lost amongst the hundreds of thousands of other papers that are published each year.

Do you have a presentation/stylistic tip?
Try not to write overly long sentences. If you cannot avoid this, then sprinkle a few very short sentences into the text. Like this. A reader needs to able to ?breathe? when they are reading your paper, even if it is only in their heads. With sentences that get far too long and far too convoluted and fail to include any forms of punctuation that can help to break up the text to give the reader time to pause they can forget the point you are trying to make before they even get to the end of the sentence. So, break it up. Regularly.

Can you recommend any app/tool for improving scientific writing?
Referencing software (EndNote, Mendeley) can be useful to help reduce the annoyances that come from fixing your references, but bear in mind they are not always accurate.

Academic writing with Springer

Academic writing with Springer

At the end of July, we completed the #scientificwritingtips monthly project on Facebook where we shared some helpful advice on writing research papers. The two that received the most likes were: advice #19: Never use the passive where you can use the active; followed by tip #15: Never use a long word where a short one will do.

Article Writing Guide for Molecular Biology

Article Writing Guide for Molecular Biology

This guide is designed for authors intending to submit their work for publication in international peer-reviewed journals. This edition of the guide focuses on molecular biology and provides useful information that will assist authors as they prepare their manuscripts for submission. This guide provides an overview of the main sections of a standard manuscript (abstract, introduction, methods, results, figures and discussion). Advice on how each section should be arranged, as well as certain things to avoid, can be found in the guide.


  • The article title should be self-explanatory.
  • The title should make the work clear without having to read the paper itself.
  • The title should be a firm, declarative statement. Avoid using phrases such as “Studies of?” or “Investigation of?”
  • An example of a good title is as follows: “The Effects of Light and Temperature on the Growth of Populations of the Bacterium, Escherichia coli”.

The title reports what the author has done by addressing three things:

  1. The environmental factors that were manipulated (light, temperature).
  2. The parameter that was measured (growth).
  3. The specific organism that was studied (Escherichia coli).
  • If the title had been only “Effects of Light and Temperature on Escherichia coli“, the reader would have to guess which parameters were measured. (Were the effects on reproduction, survival, dry weight or something else?)
  • If the title had been “Effect of Environmental Factors on Growth of Escherichia coli “, the reader would not know which environmental factors were manipulated.
  • If the title had been “Effects of Light and Temperature on the Growth of an Organism”, then the reader would not know which organism was studied.


  • In general, abstract addresses the following questions.
    • What is the importance of the manuscript? (potential connection to human interest, disease, process discovery, long-standing questions, etc.)
    • What is the question being posed in the article?
      • This will be related to the introduction. Make sure to clearly state the purpose in the first or second sentence.
    • What were approaches taken to answer the question?
      • This will be further expanded in the methods section. Name or briefly describe the key methodology without going into excessive detail.
    • What are the results?
      • Report the results related to the question that was asked.
    • Why do the results matter? (connection to the big picture)

An abstract should not contain:

  • Lengthy background information
  • References to other literature
  • Abbreviations or terms that would be confusing to the reader
  • Any form of illustrations, figures, tables, or references to them
  • Since the abstract can have a word limit, it is important for it to be succinct while providing the most information possible. Below is an example of how to keep the information direct and easy to understand.
    • Problem example: Taken together, these results represent the first demonstration of silencing of a metabolic gene central to pathogenesis by aberrant DNA methylation, offering a possible explanation for the less malignant phenotype of XX cells relative to YY-dependent cells.
    • Improved example: Our results demonstrate silencing of a metabolic gene central to pathogenesis by aberrant DNA methylation, offering a possible explanation for the less malignant growth phenotype of XX cells relative to YY-dependent cells.
    • Best example: Here we provide the first direct link between metabolic gene silencing by aberrant DNA methylation and pathogenesis. Importantly, these findings offer a possible molecular explanation for the less malignant phenotype of XX cells relative to YY-dependent cells.
  • Since the abstract is a precise summary of the manuscript, it should be written last.


The manuscript introduction serves several functions.

  1. To establish the context of the work. It is important to discuss relevant primary research literature, including proper citations, and summarizing the current understanding of the investigated problem.
  2. States the purpose in the form of a hypothesis.
  3. Explains the rationale, approach, and possible outcomes that the study provides.

The information contained in the introduction should flow in a logical manner that is easy for the reader to process. An example structure is as follows.

  1. Begin the introduction by clearly identifying the subject area of interest.
    • Use key words from the title in the first few sentences of the introduction to focus the topic. This allows for focus on the manuscript subject without becoming too general.
    • For example, in an animal behavior paper, the words behavior and hormone would appear in the first few sentences of the introduction.
  2. Provide a brief review of relevant, published literature.
    • Give a general review of the primary research literature with citations. However, do not include lengthy background explanations.
    • Begin with a general idea then narrow the focus to the specific topic. For example, use the literature to start broadly (hormonal modulation of behaviors) to the specific topic of interest (effect of studied reproductive hormone on mating behavior in mice).
    • Cite articles specific to the study and not general background references.
  3. Clearly state the hypothesis/purpose of the manuscript.
  4. Give a clear rationale for your approach to the problem presented.
    • For example, state briefly how you approached the problem. This typically follows the hypothesis statement.  The rationale for the study can address why you chose this type of experimental design, the scientific merits of your particular model system, and the advantages of using your system to explore the issue.

Do not include specific techniques in the introduction as they will be discussed in the materials and methods section.


This section serves as a guideline to experimental design and execution. It should be written in such a way that other researchers can repeat your experiments with little difficulty.

The materials and methods section follows a general structure and organization.

  1. It discusses the organism(s) studied (human, animal, etc.) and their pre-experiment handling and care.
  2. It gives experimental/sample design. For example, list how the experiment was structured.  Give controls, treatment conditions, the measured variable, the number of samples collected, replicates, etc.
  3. List the protocol used for data collection and explain how the experimental procedures were carried out.
  4. Report how the data were analyzed. This can be qualitative analyses, statistical procedures, or whatever is applicable for the experiments performed.

It is common for the materials and methods section to be too wordy. It is important to avoid repeatedly using a single sentence to describe a single action.  There are simple ways to make your method descriptions more concise but still easily understandable.

  • Problem example: The petri dish was placed on the turntable. The lid was then raised slightly. An inoculating loop was used to transfer culture to the agar surface. The turntable was rotated 90 degrees by hand. The loop was moved lightly back and forth over the agar to spread the culture. The bacteria were then incubated at 37o C for 24 hr.
  • Improved Example: Each plate was placed on a turntable and streaked at opposing angles with fresh overnight coli culture using an inoculating loop. The bacteria were then incubated at 37o C for 24 hr.
  • Best example: Each plate was streaked with fresh overnight coli culture and incubated at 37o C for 24 hr.
  • Include the company information (company, location) for uncommon, purchased reagents.


  • The body of the results section is a text-based presentation of the key findings which includes references to each of the figures and/or tables.
  • It is easiest to write the results based off of figures and/or tables. The structure of the text should follow the sequence of the figures and/or tables.
  • Present the experimental results in a sequence that will logically support the hypothesis.
  • The results are essential for the discussion, so only present the data. It will be further expanded in the discussion section.
  • The key results that are presented depend on the questions that were asked. They may include obvious trends, critical differences, similarities, correlations, etc.

Easy ways to keep the results understandable and simple for the reader:

  • Do not reiterate the exact values from a figure or table. Only convey the key result or trend.
  • Do not report raw data values when they can be generalized in the text.

It?s important to include negative results even if they don?t support your hypothesis.


  • As a general rule, figures are used for comparison of experimental results while tables give actual experimental results.
  • Figures and tables should be self-explanatory and able to be understood without reference to the text.
  • Figures and table should be sequentially numbered.
  • Figures and tables are assigned numbers separately and in the sequence they are referred to in the text.

Each figure or table must include a brief description of the results being presented in a legend.

  • Figure legends are positioned below the figure.
  • Table legends are positioned above the table.

Appearance is critical.

  • Avoid crowded plots and use well-selected graph scales.
  • Use an appropriate axis label size for easy readability.
  • Include clear symbols and data sets that are easy to distinguish.
  • Do not add extensive, cumbersome tables as they can be included in the supplementary material.


  • The point of the discussion is to interpret your results in light of what was already known about the investigation subject and to explain how your results give a new understanding of the problem.
  • The discussion will connect to the introduction through the hypothesis but will not repeat the introduction. Instead, it tells how your particular study has moved the field forward from what was known in the introduction.

There are fundamental questions that can be addressed in the discussion.

  1. Do your results provide answers to your hypothesis? How do you interpret those findings?
  2. Do your findings agree with the published literature? If not, do they suggest an alternative explanation?
  3. Given your findings, what is the new understanding of your investigated hypothesis presented in the introduction?
  4. If warranted, what are the next experiments in your study, e.g., what experiments would you perform next?
  • Do not introduce new results in the discussion section. However, you can introduce a schematic diagram showing how your findings contribute to the current knowledge.  For example, if you were studying a membrane-bound transporter, and you discovered new information about its mechanism, you might present a diagram showing how your findings help to explain the transporter?s mechanism.
  • Don?t oversell the future. Try not to over-interpret your findings or the implications of the study.  This makes it easier for reviewers to find fault with your manuscript.


  • Make sure to know and understand the Instructions to Authors for the your journal of interest. They often give word/page limits, figure guidelines, and reference styles.  It is crucial to adhere to their guidelines.
  • Have several people (both in your field and out) read over the manuscript. Make sure it is readily understandable to a broader audience.

Article Writing Guide: the Chemical Sciences

Article Writing Guide: the Chemical Sciences

This guide is designed to assist authors and editors in the preparation of scholarly articles in the chemical sciences. The overall aims of a research article should be that it gives a comprehensive overview of the research it describes, presenting information clearly and accurately without excessive repetition or embellishment. This guide will give an overview of the main objectives of each article section, and pointers for how they should be constructed. Finally, the visual presentation and formatting of articles will also be discussed.

Ideally an article is presented neatly, consistently, error-free and ultimately as if it has been prepared with due care and attention to detail. These details are often treated as of secondary importance, but can affect how your paper is perceived, especially by editors and reviewers who may be pressed for time, so it is important to give the best impression possible.


The title of an article should use the fewest number of words possible that clearly and accurately reflect the contents of the article. It should describe what the research is about, also ideally mentioning the key result, e.g. ?The use of lithium salts as electrolytes in Li?S batteries leads to increased cell capacity and stability? is better than ?Investigation into the use of lithium salts as electrolytes for use in Li?S batteries?. Avoid the use of undefined acronyms (unless very well known, e.g. NMR, SEM, etc.) and try to include relevant keywords that will help your article to appear in relevant searches.

Authors will often write their title first. Once you?ve finished your article, make sure to go back and re-read your title:

  • Is it clear and concise?
  • Does it accurately describe the key focus of the article?
  • Does it allude to a key or interesting result?
  • If somebody in your field was looking for a paper on this topic, what would they be typing into a search engine ? would the title of your paper be easy to find?
  • Is it free from errors and formatted correctly? Are chemical formulae correct, e.g. CO2 vs. CO2? (See formatting section)


The abstract should be a brief, clear summary of your entire paper in approximately 100?250 words, containing a quick background of the topic and explaining the motivation for the research presented, how it was performed, the headline results and a concluding remark about implications for future research, potential applications and/or the field in general. As with the title, it is really important to get this part of the manuscript right, as it is often the only part a reviewer will have access to before deciding whether or not to review. It is also the first part any reader will look at, informing them of the quality and content of the paper. Again, it is beneficial to try and include keywords that will help your article to appear in relevant searches.

Once you have finished your whole article, it is very useful to return to the abstract to check that is still describes the text of the paper, clearly and accurately:

  • Is it clear and concise?
  • Does it accurately describe the key focus of the article?
  • Does it accurately describe the main results of the paper and what has been achieved?
  • Is it free from errors and formatted consistently and correctly? (See formatting section)


An introduction should set your research into the context of the wider literature, explaining the background of the problem that you are trying to solve. The first paragraph should be a very broad introduction to the problem and why it is interesting in general (is it related to energy storage, drinking water, pharmaceuticals, specific diseases, consumer technology, sustainability, food production etc.?). The next 2?3 paragraphs should then describe in more detail the previous research in the literature surrounding this problem, and what has been achieved so far by both others and indeed your own previous research (try to reference this work in an appropriately balanced manner). By the end of these paragraphs it should be apparent that there is a shortcoming in our knowledge that needs to be addressed, which leads into the final paragraph outlining the aims and objectives of the article, and the overall hypothesis that you originally wanted to test.

When you have finished your introduction, read it through with the following questions in mind:

  • Will the reader understand the significance of the work and why the research has been carried out?
  • Does it provide the reader with an understanding of how the work fits into the broader literature?
  • Are the aims and hypothesis of the research clearly explained?
  • Are the references appropriate and balanced?
  • Is it free from errors and formatted consistently and correctly? (See formatting section)


The most important aspect of the experimental section is that it contains all of the necessary information required for another scientist to replicate your experiments and reproduce your results. Of course, knowledge of standard procedures can be assumed (e.g. drying of solvents, standard reaction setups, separation and purification techniques, etc.). However, precise conditions must be reported if relevant (e.g. temperature, pressure, mass, concentration, solvent, atmosphere, etc.). It is also acceptable to reference previously reported procedures, as long as this is done accurately and the reference given contains the complete information required.

Common practice is to have an initial subsection (1. Materials) describing a comprehensive list of the materials that were used in the research, their purity and where they were obtained from, as well as any appropriate discussion of further purification or storage procedures that were necessary. Then a subsection describing analytical procedures (2. Characterisation) should be included, detailing all characterisation techniques that were employed, the make and model number of instrumentation used as well as the exact operating parameters where appropriate (e.g. temperature, flow rate, wavelength, etc.). The following subsections should list experiments in a logical order, including all relevant experimental details and characterisation data for any compounds made. Finally, if any ethical statement is required, for example due to the use of laboratory animals or human volunteers, this should be included in the experimental section also.

When you have finished your experimental section, go back and read through it:

  • Does it contain the details of all of the materials and instrumentation that were used?
  • Does it contain all of the information required to replicate the complete set of experiments, in order that another scientist could produce the same results?
  • Does it contain all necessary characterisation data? If necessary, does it contain an ethical statement?
  • Is it free from errors and formatted consistently and correctly? (See formatting section)


Though other parts of the article have a certain importance with respect to gaining the attention of your readers, the Results & Discussion section is the heart of the article, containing the most important information detailing the outcome of your research and what the results mean. The results should be ordered logically and can either be presented in isolation prior to discussion, or interspersed with the discussion if this is more appropriate. While figures and tables can be used to include more complete data, only the data that bears direct relevance on the discussion should be included in the main text (if complete data are also lengthy and not required to read and understand the article, consider removing them from the article and instead submitting them as supplementary information).

As you discuss your results make sure to keep the original purpose of the paper in mind and try to bring the discussion back to this point wherever possible. This will make the paper more focussed and reinforce the relevance of the work to the reader. While discussing the impact of your results, try also to compare them to other recent work, referencing as appropriate. Of course you should highlight the positive attributes of your research, but try also to be self-critical and clearly explain any shortcomings or areas that require improvement. Try also to avoid excessive repetition, and keep the discussion concise and to the point.

Reading back through your Results & Discussion section, ask yourself:

  • Is it presented in a logical order that tells a complete story to the reader?
  • Are complex arguments clearly explained and backed up by evidence?
  • Is the impact of the work clearly explained and put into context with the wider literature?
  • Are any potential points for improvement clearly discussed?
  • Are any discussion points repeated too often?
  • Does the focus of this section clearly relate back to the aims of the paper as outlined in the abstract and introduction?
  • Is it free from errors and formatted consistently and correctly? (See formatting section)


The conclusions should ideally be a short and concise account of the key results of the paper and what has been achieved, with emphasis on why this is novel and the corresponding impact. It is customary to end this section with a few closing remarks on the broader significance and future directions of the presented research.


Often overlooked and sometimes considered of secondary importance, formatting and consistency are important to present your research clearly to editors and reviewers, and instil confidence in them that the work has been prepared carefully and accurately. Make sure to thoroughly check through your manuscript for consistency in numbering and formatting of section headings and subheadings, spelling of chemical names, use of punctuation, use of font size and typeface, numbering of figures and tables, formatting of references, and consistency in use of American vs. British English (e.g. ?polymerise? vs. ?polymerize?). Always check for and follow any relevant guidelines supplied by the publisher of the journal to which you are going to submit your work. In general, here are some common pitfalls to try and avoid:

  • Hyphenated terms ? check your whole manuscript to ensure that you have not alternated between e.g. ?supercapacitor?, ?super capacitor? and ?super-capacitor?. Make sure these terms are consistent throughout the manuscript. In this example case, only one is correct, but the mistake stands out much more if it is inconsistent with the rest of the text.
  • Compound name spelling errors are not usually picked up by spell checking software unless you have added the spellings to your dictionary. Make sure to go through your paper and check that there are no hidden typos in chemical names and formulae.
  • Acronyms and definitions ?define an acronym once the first time that it is used in the article, then ensure to consistently use the acronym alone throughout the rest of the article. E.g. ?The monomer was polymerised using nitroxide mediated polymerisation (NMP). NMP was employed as it allowed careful control over the resulting molecular weight.?
  • Use of hyphen (-), minus sign (?), en dash (?) and em dash (?). These symbols are not the same and they are not usually interchangeable. Try to make sure that they are used appropriately and consistently throughout your manuscript, particularly in the title and abstract. A hyphen is used when breaking a word between two lines, in a hyphenated phrase e.g. a benzene-derived compound, or in compound names e.g. 1,2,3-trimethylbenzene. A minus sign is a mathematical symbol and so should be used in units and equations, e.g. ??G or mol dm?3. An en dash is used to indicate a range, e.g. ?samples were centrifuged at 3000?6000 rpm?, it can indicate a conflict or connection between two words, e.g. ?reversible addition?fragmentation transfer polymerisation? or ?dose?response curve?, and it is also commonly used as a single chemical bond (whereas the equals sign, =, can be used as a double bond) in written chemical notation, e.g. CH3?CH=CH2. The em dash can be used parenthetically, e.g. ?the previously synthesised compound ? 3,5-dihydroxybenzyl alcohol ? was added to the stirring solution?, and it can also be used in place of a colon, e.g. ?the anode possessed excellent stability ? it retained 95% of its initial capacity after 1000 cycles?.
  • When stating temperatures, units are °F, °C or K (Kelvin does not have a degree symbol). Additionally, try to consistently use the degree symbol, and not superscript ?o? or ?0? as this can lead to formatting issues in publication.
  • Variables should always be in italics e.g. ?pV = nRT? or ?n, where n is equal to a value between 1 and 3?.
  • Latin abbreviations such as et al., e.g., i.e. or etc. should be in italic typeface ? again, check for consistency.
  • Double check all citations in the main text to numbered figures, tables, equations and references to ensure that they refer to the correct piece of information.
  • Try to cite tables and figures consistently, i.e. do not alternate between ?Figure 1?, ?Fig. 1? and ?Fig 1?.
  • Try to cite references with a consistent format, using en dashes to indicate a range of references, e.g. ??has already been demonstrated in several recent studies.[12?15]? Usually citations should go on the outside of punctuation, e.g. ?studies.[12?15]? and not ?studies [12?15].?
  • References should be formatted consistently. Check for missing information (e.g. volume or page numbers, missing spaces or punctuation, incorrectly formatted text, etc.) and remember to use en dashes for page ranges. Make sure authors? names are presented consistently and spelled correctly, including diacritical marks (e.g. é, ö, ?, etc.).


Figures contribute significantly to the overall appearance of a manuscript and also contain much of the key data. As such, try to present them clearly, neatly and consistently. Where appropriate make sure to include axes labels, units, scale bars, error bars, legends and any other information that would be expected in a certain figure type. Check the spelling of any text contained in an image file, as these are often where spelling mistakes can creep in. Try to be consistent with use of typeface, font size, notation, alignment and scale where possible.

Guide to Academic Writing in the Social Science

Guide to Academic Writing in the Social Science

The guide regarding the academic writing in the social science has been prepared by B. Schultz, PhD, a qualified sociologist. The publication elaborates upon crucial, yet often neglected aspects of editing papers in social sciences. It covers all stages of preparing a scientific publication and helps to avoid certain mistakes and improve the quality of the paper.

General Tips on Social Sciences Writing

Unlike in the hard sciences, many publications in the social sciences allow and even encourage the use of first-person ?I? and ?we? statements to avoid the passive voice. Write in an active and direct manner as much as possible. Although first-person language is permissible, however, it is important to maintain a professional and objective tone throughout.

Some sub-disciplines have their own conventions that do not necessarily reflect the format suggested here. More theoretical approaches, for example, may not have methods that yield results, and therefore do not require sections labeled as such. Prior to writing, be sure to survey the publications in your field to get an idea of what conventions and styles they expect. Develop a list of possible publications where you could submit the article.

Using quotes from relevant literature is acceptable, but only do so if the quote in its original form is crucial to your thesis or argument. Always include a page number when using a quote.

Every publication has its own style requirements that must be followed. In addition to basic concerns like spacing, font type and size, and margins, there will be requirements concerning indentation, capitalization, citations, the use of headings and subheadings, and the like. Tables and figures will have their own requirements.

Basic Article Layout Title

KEY ADVICE: The title is the ?face? of your article, and should be carefully considered. Keep it concise and informative, and avoid jargon and abbreviations that are not common knowledge. Social sciences titles follow three basic conventions:

The most common convention is to place a descriptive sentence after brief keywords, punctuated with a colon:

  • ?Competitive authoritarianism: Applying theory to understand the resurgence of populist strongmen in Eastern Europe.?
  • Conversely, the keywords may come at the end of the title:
  • ?Applying theory to understand the resurgence of populist strongmen: Competitive authoritarianism and Eastern Europe.?

A second convention is to ask a provocative question and follow it with a descriptive sentence:

  • ?Is liberal democracy doomed? Explaining the rise of competitive authoritarian politics in Eastern Europe.?

Finally, a single descriptive sentence explaining the purpose of the study is completely acceptable:

  • ?Using comparative political analysis to explain the rise of Eastern European populism.?


KEY ADVICE: In addition to the title, the abstract is the portion of your article that that will determine the extent to which it is read. After reading the abstract, a reader should have an idea of the paper?s purpose, the methods used, and the major findings. Most publications in the social sciences do not want you to break up your abstract into defined sections (methods, results, conclusions). The text should read as one continuous paragraph that concisely and seamlessly presents information.

Most publications limit abstracts to between 250 and 300 words. Do not exceed the word limit.

Abstracts with typos or poor drafting reflect negatively on the rest of the article.

Begin with two or three sentences situating your study within the relevant literature and debates in the field. Citations are not usually necessary, unless the paper is explicitly about a prior publication.

Present your argument or thesis, and state how you address the issue or issues raised in the paper.

Conclude by summarizing the most important findings, making a reference to how your paper resolves the issues presented.

Choose three to five keywords that are commonly used in your sub-discipline to accompany your abstract.


Most introductions should be two or three paragraphs long. Although you should include citations that situate your work within the existing literature, there is no need to elaborate upon prior work. Keep the content brief and guide the reader through the layout of the paper.

The first few sentences should set up the central issue you of the paper.

In the first paragraph, cite the work that has already been done, indicate what is inconclusive or missing or unknown, and state how your paper addresses those gaps.

In the final paragraph of the introduction, explicitly state the purpose of the paper using sentences like, ?The aim of this paper is??

Follow the statement of purpose with the research questions. They may be posed in the form of a question, or simply stated as areas of interest.

State how you address those questions through the literature and methods that you chose.

Writing the introduction last can be beneficial because you can offer a more complete overview of the content.


The perceived relevance of your paper depends upon your ability to situate it within the established literature. In addition, you should demonstrate how your findings build upon existing knowledge. To do that effectively, you need a thorough review of the most relevant literature. In many instances, you are likely to receive reviewer comments about the quality of this section more than any of the others. Although there are several ways in which to organize your literature review, there are three common approaches:

Divide the literature into dominate arguments or schools of thought

  • This is most helpful when your argument or thesis depends upon a specific theoretical perspective, such as Marxism or neoliberalism.
  • Write a brief paragraph outlining the different approaches or schools of thought.
  • Review the approaches in the order you presented them.
  • Let the literature have the debate, not you. For example: Although Johnson (2011) contends that neoliberalism increases the GDP, Hawkins (2013) uses empirical data from Peru to show that such policies hurt the middle class.
  • Conclude by firmly stating which approach you are following and justify your choice.
  • You may use sub-headings to divide the themes or approaches, but this is not necessary.

Divide the literature into themes

  • This is most helpful when you are addressing gap in the literature
  • As in the previous approach, use an introductory paragraph to outline the themes.
  • Conclude the section by situating your paper within one of the themes, and address how you are extending the literature to include your contribution.

Address the literature chronologically

  • This is most helpful when your paper deals with historical matters or traces the evolution of a social issue.
  • Point out when and how paradigms shifted, and state what new direction your field took after that shift.
  • Conclude the section by stating where the literature is now


Including a distinct methods section is not appropriate for every paper in the social sciences, especially if there is an explicitly theoretical or rhetorical focus. However, papers that follow established scientific methods should dedicate a separate section detailing the approaches used.

Be sure to link your research questions to the methods you include.

Anticipate the questions or comments that could come from someone unfamiliar with your research and address them up front. For example, if using qualitative methods, be clear about how participants were recruited, the setting in which the data was collected, and any other factors that could influence the results. These things may be obvious to you, but will not be clear to a reviewer unless explicitly stated.

Cite previous studies that have used similar methods to justify your design.


In this section, avoid getting into the meaning or analysis of the results. Instead, present them in a straightforward manner, keeping in mind that insignificant or unexpected results still have meaning and should not be omitted. The way in which the results section is presented depends upon the methods used.

Quantitative results should be presented in a well-organized table.

  • Rather than discussing each statistic, refer the reader to the table and highlight the aspects that are most relevant to your thesis.

The presentation of qualitative results could take a few forms:

  • Identify themes that emerged from your interviews and observations, organize the evidence according to those themes
  • Organize the results according to the questions asked, present the answers the questions in paragraph form
  • Assign the participants pseudonyms and refer to them throughout


Here is where you discuss the meaning of the results presented in the previous section. To do so, you need to link them to the foundational knowledge presented in the literature review.

Emphasize what you did differently to arrive at your conclusions, especially if they challenge previous work

  • Although Smith (2010) found that artists in urban areas supplement their sales online, the present study demonstrated that the same cannot be said for those in rural areas.

Guide the reader through how your results confirm or challenge the literature you included in the review:

  • The positive and significant relationship between immigration and property values challenges previously held assumptions, particularly those by Brooks (2008) and Jones (2001).


In the conclusion, avoid simply reviewing the findings. After a brief summary, consider including the following points as well:

Address limitations and the ways in which they may have impacted the results

Emphasize the ways in which your work builds upon that of others

Acknowledge the work still needs to be done. Ideally, the work that still needs to be done is another component of your own research program, which will give you the chance to extend your work in the future. Further, if you have a large project such as a dissertation or a thesis, it provides a useful way to publish your full results in multiple outlets.

Be careful not to surprise the reader with new information in the final section.

Cover letter in English ? it’s easier than you think

Cover letter in English ? it’s easier than you think

A cover letter is often required during recruitment processes to clarify certain points, e.g. why the application is sent, outlining why the applicant is the ideally suited to the job, how the applicant sees future cooperation.
A cover letter should serve as a pre-screen for a possible interview. This is the place to address potential recruitment questions and persuade the recruiter to devote a moment to read your professional CV. These two documents have a different purpose. It is important to acquaint oneself with the some basic guidelines for writing a good cover letter. We have prepared a set of the most important issues (also available in
a downloadable form) which have to be considered while preparing your ideal cover letter.

What should be in a cover letter?

? Use the same font and colour scheme as for the CV ? it will create the impression of integrity and organisation.

? If it is possible, find out who the recruiter is. Rreferring to him or her by name shows that you have put effort into this application and researched the company. This is what a serious applicant would be expected to do. It is a good idea to point out you are aware of their current research area (for academic positions) or subfield of business activity (for company positions). This serves to demonstrate you clearly know what you are applying for and who you want to work with.

? Divide your letter into paragraphs ? the first one explaining your motivation to apply, the second with your career info, the third with soft skills, the fourth with an encouragement to contact you. As long as the letter is not too long (1 page max) applicants may wish to insert additional text after the second paragraph to show accomplishments. If sending letters by post or uploading them remember to sign your cover letter!

? Express your confidence ? the employer has to see you are tailor-made for the job and will quickly find your feet in a new environment.

? If you send your application via e-mail, use the .pdf format. It?s non-editable so all the formatting will stay in place. MS Word versions may be displayed in a different way (less perfect) on other computers.

What should not be in a cover letter?

? Don?t repeat the CV. The aim of a cover letter is to convince the recruiter about your suitability for the position. Give the most interesting and relevant information, sketch your great potential, include info you cannot put in
a CV, but indicate that your CV contains further details.

? Don?t write a cover letter longer than a standard page. Recruiters often receive dozens or hundreds of applications, so they don?t have the time to read every word. What you need to do is write a concise advertisement about yourself.

? Don?t get personal, but write in person. Recruiters at this stage are not interested in your private life, so focus on your strengths and experience. It is better to write your own letter ? templates are easily recognisable and frequently of poor quality.

? Don?t write badly about your current employer. It is fine to say that you search for a more satisfying or challenging occupation, but avoid saying unpleasant things about your current job.

? Don?t state conditions. You should express hope or anticipation of contact enabling you to negotiate terms later on, but a cover letter is too early for that!

Writing a cover letter is a great challenge ? people often find it difficult to achieve the golden mean of self-confidence without being under or overconfident. Our CV Man service has been established to help you upgrade your document and and where appropriate localise it to the country where your potential job is based. We offer translation and proofreading services performed by native speakers of a variety of languages. This, combined with our experience of translating and proofreading CV?s and cover letter, we can guarantee the highest quality and perfect localisation of your application documents. If you would like further information please contact us at

Professional CV for the English-speaking market – a few tips

Professional CV for the English-speaking market – a few tips

By sending an application you enter a recruitment process which may change your life ? for this reason, it needs to be a professional CV. Whether you are a business person, a scientist, a blue-collar worker ? such documents make the first impression on your prospective employer. Therefore, they should be error-free, written in a proper register and correct grammatical person (3rd for CV, impersonal constructions). eCORRECTOR wants to help you in preparing a professional CV. Within the framework of our CV Man project, we have prepared a set of several points you might consider while polishing your attention-worthy documents.

What should be in a CV?

? Choose the best CV type for your career. There are two basic types of CVs: chronological and competence-based. The first one is better for people with a varied career, while the latter may be more beneficial for those working in the same field the entire time. A scientific CV is a slightly different manner as you should focus on the projects you participate in. This type can be longer than the average of 2 pages.

? Consider writing a Profile at the beginning of your professional CV ? your professional background in
a nutshell. It is the first thing a recruiter will read! Make sure features included there are relevant, soft skills adequate to the offer, ambitions related to the prospective job should be mentioned as well.

? Order your duties and competences from the standpoint of their relevance to the job you are applying for ?
a professional CV should be adjusted to each offer as companies value slightly different skills for positions listed under the same name. Include courses and training sessions you underwent ? even in-company ones. Remember to include dates in the MM.YYYY format.

? Pay attention to conventions regarding photographs in the country your apply to. English-speaking countries avoid this procedure, but most European countries favour a CV with a photograph. Insert a professional-looking photograph ? good quality, smart clothes, confident posture. It is a nice move to use one which shows you at work (e.g. in a lab, with servers, in an office). The same applies to personal data protection clauses.

? References can be very persuasive for an employer considering you for a job. Perhaps include 2 or 3 people who will provide you a favourable reference (include email contact as employers will often contact referees this way). If you do this make sure you ask potential referees first, they will be more inclined to write a positive reference if you have the courtesy to ask first rather than being asked unexpectedly to write a reference.

What should not be included in a professional CV?

? Don?t provide too much information ? write down what is relevant for the job. Prospective employer is not interested in every little detail of your experience at this point. You may be asked to expand them during a job interview, so leave some aces up your sleeve.

? Don?t use graphs to estimate your acquaintance with e.g. software, languages. They do not provide consistent information. It is better to describe how advanced you are.

? Don?t exaggerate your language skills. Job interviews are often conducted partly in a foreign language to check your manner of speaking. The recruiter will notice if you wrote the truth.

? Feel free to use colours, especially those corresponding to company logo or matching your picture. However, don?t overdo it ? a CV with many colours and shapes does not sell your offer as professional.

? Don?t downplay the importance of soft skills ? it is important to state how you handle group work, pressure, establishing relationships with people, organising work, etc.

Writing a professional CV is undoubtedly a challenge. The above points should clarify the process, but if your require further assistance do not hesitate to contact us. We are a company which provides translation and proofreading services for business, science and individual customers. They are performed by highly qualified native speakers of a wide array of languages. Our assignments are always adjusted to the target language and culture. Thanks to our cooperation your professional CV will surely be even closer to perfect. We remain at your disposal.